It’s now a natural thing for me to click that option.”Īdding a passcode doesn’t mean extra steps for meeting participants. “I’ve been using it for everything just to be safe. “I’ve been using a passcode on meetings for a long time,” said Frost of Duke Family Medicine. Meeting organizers can pick an option when setting up a meeting. “By sharing a photo of something you enjoy, you’re actually sharing a little bit about yourself which can help breaks the ice.” Pick a Security OptionĮarlier this month, new security measures were rolled out to protect meetings from uninvited participants – a practice called “Zoom-bombing.” Every meeting now needs a waiting room, a passcode, or it must be limited to users who are authenticated through their Duke Zoom account. “I think it’s a little more interesting than blank faces,” Burkett said. John Burkett, a senior analyst with Administrative Systems Management, chose a profile picture showing him on his Harley-Davidson motorcycle leaning into a turn on the winding Cherohala Skyway in the North Carolina mountains. To do that, click on your profile to access your profile picture in Zoom to get the option to add a new one. You can also dress up your appearance on meetings by uploading a profile image of yourself that will display to other participants when you turn off your video during a meeting. And make sure that the color behind you doesn’t match your eyes or shirt, since anything that visually matches your actual backdrop will get mixed into the virtual background. The Duke Lemur Center, Duke University Libraries, Duke Medical Center Library and Archives and Duke Forest have plenty backgrounds for downloading.įor a background to work well, make sure your image has a uniform color with minimal shadows. Virtual backgrounds – an image or video – are easy to set up for your next meeting, and you can pick an image from Zoom or your use your own. “They’re really fun, and I’m not sure many people take advantage of them,” said Suggs, who recently used a holiday scene from Biltmore Estate as her backdrop. Whether you want to jazz up your corner of the screen or keep others from seeing your work-from-home environment, a virtual background is an easy solution during a meeting. With that in mind, Debrah Suggs, an IT analyst with Duke’s Office of Information Technology and a Zoom expert, offers some advice on how to get more out of Zoom. But there’s always room to learn a few more tricks. Whether you learned Zoom on your own, or – like Frost – took part in online Zoom seminars from Duke’s Office of Information Technology, you probably know a lot more now than you did months ago. “It’s very easy to use and a lot more intuitive than I thought it would be.” “Zoom is the best way to work with people when you can’t be there in person,” said Frost, a quality improvement coordinator at Duke Family Medicine. Since the pandemic, she’s learned how to easily set up meetings for colleagues with passcodes and multiple hosts.įor the latest tips and information on Zoom and other essential tech tools, check out the schedule of instructional webinars organized by the Office of Information Technology. But after working remotely for the past 10 months, Frost, like thousands of other colleagues at Duke, has become a Zoom pro, using the video conferencing tool at least once or twice a day. Like many colleagues at Duke, Michelle Frost had no experience with Zoom prior to the pandemic.
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